What Kind Of Printer Do I Need For My Business?

Wednesday, March 10th, 2021

leasing a copy machine

When trying to decide what kind of device you need for your business’ document production, it is important to look at all aspects of a copier. Remember the type of business you have and how vital it is to your company to have a productive document management system. This is the first step in trying to determine the type of copy machine you will need.

Multifunction printer

What exactly is a multifunction printer? This machine can do it all. It will print, copy, scan, and fax any document. This is best for companies that require a lot of document production. The MFP will save you time and space within your office setting. Instead of trying to purchase a separate piece of equipment for all of these functions, they will come in one space-saving machine. This can also save you money so you won’t have to purchase multiple machines. Multi-function printers are perfect for any size business that is looking for a time and cost-efficient way to manage documents.

Buying vs. leasing

There are pros and cons to both buying and leasing for your business. Businesses need to understand the aspects of both options before they make a decision. That way, they understand exactly how much they are going to be spending over time.

Buying- Pros

  • Less expensive
  • No contracts
  • Flexible maintenance

Buying- Cons

  • Initial costs
  • Maintenance costs
  • Repair costs
  • Replacement costs
  • No repair service through the business

Leasing- Pros

  • Lower upfront costs
  • Less maintenance hassle

Leasing- Cons

  • Contracts
  • More expensive in the long run

All of these points depend on how much your business is willing to spend on a printer. It also depends on the size of your business and how much time you
have to spend on repairs.


If you are purchasing a printer, you should consider the repair costs. If a part needs to be replaced, service fees can add up. With leasing a machine through a company, you’ll have access to a service team that will handle all repairs that your printer needs.

Looking for a new printer for your business?

The Office Center specializes in helping customers find the exact equipment that their office needs. From printers to office furniture, the Office Center has you covered. Give us a call at 575.763.5589 today to see how we can help.